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Suppliers

At BD, we believe that our strong supplier partnerships are key to advancing the world of health by delivering innovative solutions in an ethically, environmentally, and socially sustainable way.

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“BD Procurement has the unique responsibility of achieving sustainable growth for the organization by partnering with suppliers who share our values and ambitious goals to advance the world of health”.
 

— Kevin Nelson, SVP & Chief Procurement Officer

Vision

Global Procurement Vision

We aspire to create the most innovative, dependable, and competitive supplier base in healthcare enabling BD to develop breakthrough technologies to advance healthcare.

The GP Way

Purpose

Our reason for being

GP - To drive competitive advantage through innovative value creation

Values

Our standards of behavior

GP - Doing the right thing on behalf of our stakeholders and customers

Mindset

The attitude we bring to our work

GP - Be curious and innovative, and proactively and continuously address opportunities, challenges, and risks

Leadership Commitment

How we lead ourselves & our work

GP - Exhibit servant leadership and a collaborative spirit in the attainment of our objectives

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What we do

Providing sourcing, strategy, and value

BD Global Procurement strives to continuously deliver the highest sustained value for our company by leveraging our full competitive supply base using highly effective and efficient systems and processes.

BD products and businesses require diverse materials, supplies and services. To select the right supply strategy and supplier base for each need while accommodating continual global and industry changes, BD Global Procurement must diligently analyze internal and external dynamics—from risk to pricing to innovation.

Our associates lead cross-functional sourcing teams to review businesses' needs, for each category of purchase, against these critical factors:

Implementation of sourcing includes rigorous testing and validation protocols where required by government regulations, and we enable significant annual savings through continuous improvements to maximize the value from the supply base.

BD Global Procurement continuously improves the reliability, quality, and cost effectiveness of our procured products and services. We closely collaborate with strategic and preferred suppliers to develop continuous improvement projects—ranging from simple lean and waste reduction measures, to full Six Sigma programs—to increase value, savings, and competitive advantage.

Expectations

BD Expectations for Suppliers

The BD Expectations for Suppliers document outlines specific standards of social responsibility, environmental stewardship, ethical practices, and governance that suppliers need to meet. This document is our version of a supplier code of conduct, and we expect all suppliers to thoroughly review this document and act within its guidelines.

Overview

Supplier ipoint registration video

BD Global Procurement is company-wide and centrally led with procurement associates following a defined process for sourcing goods and services and for managing supplier performance once an agreement is in place. Its vision is to deliver the highest sustained value to customers by leveraging the full capabilities of a competitive supply base using effective and efficient processes and systems.

Invoicing, Payment, and PO Guidelines

Prerequisite

Accurate supplier information is crucial for enabling on-time payments. BD suppliers are now able to manage their account information in the BD-Supplier Onboarding Portal or by contacting your BD Sourcing / Procurement Contact. Please ensure your invoice information and payment details are up-to-date and accurately reflected in your BD Company Profile.

 

We are committed to making payments as quickly and efficiently as possible, and electronic invoicing best enables this. BD is actively phasing out the processing of paper & PDF invoices where legally allowable. Though Paper and PDF invoicing currently remain available in some other geographies, we strongly request your support to leverage electronic invoicing wherever legally allowed.

Benefits of E-Invoicing

  • Reduces Errors and Mismatched Invoice
  • Expedited Processing
  • Real-Time Status (Coupa)

What e-Invoicing Options Are Available?

BD has partnered with Coupa to help enable our digital journey offering several options for submitting your invoice information (e.g. submitting via a portal or direct integration with your company’s ERP). See the table below for more details.

BD BuySmart (Coupa) e-Invoice enablement guidelines

cXML(B2B) Integration to Coupa

Coupa Supplier Portal (CSP)

Coupa Supplier Actionable Notification (SAN)

Non-editable (PDF) Email

Evaluated Receipt Settlement (ERS)

EDI (Electronic Data Interchange)

Who is a good fit?

Who is a good fit?

Who is a good fit?

Who is a good fit?

Who is a good fit?

Who is a good fit?

Suppliers with Punchout Catalogs, or suppliers with very high volumes of invoices (generally cXML invoiceing is associated with Catalog Set-up).

Suppliers providing Medium-to-Low invoice volumes, suppliers that request frequent status updates for their invoices.

Suppliers providing Medium-to-Low invoice volumes, and suppliers who prefer not to login to the CSP to create invoices.

Our objective is to eliminate paper and email invoices.

Suppliers who supply BD with raw materials with relatively consistent pricing.

Suppliers who are already using EDI and can accurately interface PO line details to BD.

Who isn't a good fit?

Who isn't a good fit?

Who isn't a good fit?

Who isn't a good fit?

  

Low-invoice volume suppliers.

Suppliers with very high invoice volumes.

Suppliers with very high invoice volumes.

Suppliers should be cXML, CSP or SAN.

  

Considerations

Considerations

Considerations

Considerations

Considerations

Considerations

cXML set-up requires time and technical resources on both the BD and Supplier side. Set-up can take 6-8 weeks or more.

Suppliers must input each invoices in the CSP, From the CSP, suppliers can view POs, create invoices, and check invoice statuses.

SAN uses the "Create Invoice" button that is included on the PO email; thus, suppliers need to ensure the email that receives the PO is also the email that can create the invoice.

Every email invoice must be indexed by BD before it can be processed for payment. This adds cost to BD and increases time to payment for suppliers.

ERS generates an automatic invoice settlement when goods are received by BD. Suppliers will not need to provide BD with  invoices.

EDI set-up requires time and interaction with BD prior to implementation, and a commitment from the Supplier to maintenance.

Please note that BD does not allow hard copy paper invoices. **Invoicing Channel is separate from Payment Channel

BD Invoicing Requirements and Payment for EMEA

For BD to be able to pay your company on-time:

  1. Your Invoices and credit notes must meet all relevant country or market, legal, tax and BD requirements. For the general BD requirements in EMEA please review Invoicing Guidelines for Suppliers
  2. If your invoices or credit notes do not meet all legal, tax, and BD requirements, BD will return these invoices or credit notes to you. This includes indicating BD entity name, address, and tax ID in full as prescribed in the checklist. BD will explain the reason why your invoice or credit note has been returned for further clarifications. For further support, we can be reached through BD.com/Services.
  3. BD invokes the right to have payment terms begin only when BD receives a compliant invoice or credit note where legally applicable.
  4. Though Paper and PDF invoicing currently remain available in some other geographies, we strongly request your support to leverage electronic invoicing wherever legally allowed.

BD EMEA issues most payments weekly following the maturation of payment terms.

To check invoice status visit bd.com/services and select “Invoice Payment Status”.

Instructions and Screen Tips are provided for each request type.

*Please Note: Registration is free of charge.

 

Invoicing Guidelines for Suppliers to BD Locations in the EMEA region

For queries regarding guidelines for other BD locations, please refer to your purchase order

For queries regarding guidelines for other BD locations, please refer to your purchase order
BD pays suppliers for authorized purchases in accordance with agreed terms and conditions, based on properly constituted invoices. BD invokes the right to have payment terms begin only when BD receives a compliant invoice or credit note where legally applicable. We execute payment runs weekly. Invoices are paid in the next payment run following the maturation of terms.

The following are requirements to ensure accurate and timely payment processing. These guidelines do not supersede terms and conditions included in contracts and/or purchase orders:

  1. A purchase is considered authorized by the issuance of an approved purchase order (PO), which must be referenced on the invoice, please note BD reserves the right to reject/dispute invoices .*
  2. The preferred method for submission of invoices is electronic, and in some cases non-editable electronic format.
  3. DO NOT submit statements, acknowledgements, confirmations, or correspondence as they will be discarded.
  4. Italian vendors submit their invoices via SDI (Sistema di Interscambio) using the unique recipient id (Codice unico destinario). Foreign vendors submitting invoices to BD Italy should continue to follow below invoicing channels. Their invoices will be submitted to SdI by BD Italy.
  5. Turkish vendors submit their invoices via e-invoice portal.
  6. Invoices referencing purchase orders beginning with “E01” should be submitted by email to SCANNING_SWITZERLAND@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
  7. Invoices referencing purchase orders beginning with “45”, “64” or “65” should be submitted by email to ESSC_E-INVOICING@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
  8. Invoices referencing purchase orders beginning with “69” should be submitted via the Coupa Supplier Portal (CSP)** or by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
  9. Non-PO invoices must include BD contact name and if available BD cost center. Such invoice should be submitted by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
    Exception: Transportation Suppliers who submit invoices to Becton Dickinson Distribution Center NV or BD Switzerland SARL should contact Freight AP Team available under AP_TRANSPORT@bd.com to receive instruction regarding the appropriate invoice submission channel.
  10. Invoices issued to below BD entities should be submitted by email to:
    BD Israel LTD - gmb-il@bd.com
    BD Hungary - FinanceTTB@bd.com
  11. The invoice must not include any personally identifiable information that is confidential or sensitive in nature and should not be altered.

Quick tips to ensure faster processing

  • Each invoice must reference only one valid BD PO number.
  • Include the supplier’s complete address, the address to which the goods were shipped (ship to address) and the complete BD name referenced on the PO.
  • Each invoice must have a unique “invoice” number
  • Line item numbers should be identical to the PO line item numbers
  • The invoice currency must be the same as the currency on the PO
  • The unit of measure on the invoice must be the same as the unit of measure on the purchase order
  • Any sales tax charged must be consistent with the details on the PO (if applicable)
  • Any items on the invoice not included in the PO will delay processing of the invoice (except for freight charges)

Contact information

If you have any questions about these requirements or invoice payments or if you wish to make changes in your account details, please logon to: bd.com/services or contact the Shared Service Center, Monday – Friday 8am to 5pm CET at:

 

Belgium

00 32 537 207 08

Denmark

00 45 361 58 728

France

00 33 155 212 568

Germany

00 49 619 697 5023

Ireland

00 35 301 408 3710

Italy

00 39 028 066 3040

Netherlands

00 31 512 752 504

Poland

00 48 717 586 563

Spain

00 34 91 514 0841

Sweden

00 46 84 028 621

United Kingdom & remaining countries

00 44 208 230 3162

 

Any questions concerning purchase orders or deliveries, please contact the buyer identified on the PO.

 

*Invoices may be accepted without a purchase order in very limited circumstances. If you supply utility, telecom services, freight services, or legal services, or for other reasons feel a purchase order is not required, please consult with your purchasing professional BEFORE supplying services

**To receive an invitation to register with BD on the Coupa Supplier Portal please contact the Shared Service Team at bd.com/services

Rev. Nov 1st 2021

Terms & Conditions

The BD standard payment term for suppliers in Europe is Net 60 days, provided however, the actual payment to Supplier from Buyer or its designee will not be made until the next scheduled payment run as set forth at Invoicing Guidelines document.

We will allow exceptions to this policy if you are a qualified micro-, small- and medium-sized enterprises, as defined by EUR-Lex.

Please note that disbursements to non-commercial entities such as Health Care Professionals (HCPs), Key Opinion Leaders (KOLs), Taxes/Government Agencies, etc. are not impacted by the standard payment terms.

MENA Region PO terms and conditions

 


Change Request Portal

Supplier Change Request Portal

BD suppliers are required to communicate changes that potentially impact BD product or service via the Supplier Change Request (SCR) Web Portal.

As a BD supplier, you are required to notify and receive written approval from BD prior to making any changes to the design, specification, or manufacture of products that we purchase from you. Please review the Supplier Change Request (SCR) training materials.

After reviewing the training materials, you may Submit an SCR using the portal below:

For question on SCR, contact Supplier-Change-Request@bd.com

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