Invoicing Guidelines for Suppliers

For queries regarding guidelines for other BD locations, please refer to your purchase order

BD pays suppliers for authorized purchases in accordance with agreed terms and conditions, based on properly constituted invoices. BD invokes the right to have payment terms begin only when BD receives a compliant invoice or credit note where legally applicable. We execute payment runs weekly. Invoices are paid in the next payment run following the maturation of terms.

The following are requirements to ensure accurate and timely payment processing. These guidelines do not supersede terms and conditions included in contracts and/or purchase orders:

1. A purchase is considered authorized by the issuance of an approved purchase order (PO), which must be referenced on the invoice, please note BD reserves the right to reject/dispute invoices.*
2. The preferred method for submission of invoices is electronic, and in some cases non-editable electronic format.
3. DO NOT submit statements, acknowledgements, confirmations, or correspondence as they will be discarded.
4. Italian vendors submit their invoices via SDI (Sistema di Interscambio) using the unique recipient id (Codice unico destinario). Foreign vendors submitting invoices to BD Italy should continue to follow below invoicing channels. Their invoices will be submitted to SdI by BD Italy.
5. Turkish vendors submit their invoices via e-invoice portal.
6. Invoices referencing purchase orders beginning with “E01” should be submitted by email to SCANNING_SWITZERLAND@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
7. Invoices referencing purchase orders beginning with “45”, “64” or “65” should be submitted by email to ESSC_E-INVOICING@bd.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
8. Invoices referencing purchase orders beginning with “69” should be submitted via the Coupa Supplier Portal (CSP)** or by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
9. Non-PO invoices must include BD contact name and if available BD cost center. Such invoice should be submitted by email to invoices+emea@bd.coupahost.com as a non-editable PDF attachment only. Each PDF must contain only ONE invoice. The maximum file size for email attachments is 7.5 mb (megabytes).
   Exception: Transportation Suppliers who submit invoices to Becton Dickinson Distribution Center NV or BD Switzerland SARL should contact Freight AP Team available under AP_TRANSPORT@bd.com to receive instruction regarding the appropriate invoice submission channel.
10. Invoices issued to below BD entities should be submitted by email to:
    BD Israel LTD - gmb-il@bd.com
    BD Hungary - FinanceTTB@bd.com
11. The invoice must not include any personally identifiable information that is confidential or sensitive in nature and should not be altered.

Quick tips to ensure faster processing

• Each invoice must reference only one valid BD PO number.
• Include the supplier’s complete address, the address to which the goods were shipped (ship to address) and the complete BD name referenced on the PO.
• Each invoice must have a unique “invoice” number
• Line item numbers should be identical to the PO line item numbers
• The invoice currency must be the same as the currency on the PO
• The unit of measure on the invoice must be the same as the unit of measure on the purchase order
• Any sales tax charged must be consistent with the details on the PO (if applicable)
• Any items on the invoice not included in the PO will delay processing of the invoice (except for freight charges)

Contact information

If you have any questions about these requirements or invoice payments or if you wish to make changes in your account details, please logon to: bd.com/services or contact the Shared Service Center, Monday – Friday 8am to 5pm CET at: